Privacy Notice V1.3 09/01/19


At Business Micro Systems, we are committed to maintaining the trust and confidence of our customers. In particular, we want you to know that Business Micro Systems is not in the business of selling, renting or trading email lists with other companies and businesses for marketing purposes. We just don’t do that sort of thing. But just in case you don’t believe us, in this Privacy Policy, we’ve provided lots of detailed information on when and why we collect your personal information, how we use it.

Website Cookies

When someone visits or any of our other sites we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website

Mailing Lists

In future as part of the registration process for our monthly/quarterly e-newsletter and Maxton Cloud, we collect personal information. We use that information for a couple of reasons: to tell you about stuff you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don't rent or trade email lists with other organisations and businesses.

We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing Richard Boyd at

Customer Data

When you register or buy any product or service from us we will store your business contract details on our systems to enable us to keep a record of our transactions and bill you for our service as well as future e-mailing lists. Examples of these are e.g. sending out invoices, statements and product promotion. We will continue to hold this information and keep it up to date until you stop using our services or until your account with us is closed. At this point we will remove and delete your contact details.

Customer Maxton Data

From time to time it maybe necessary to look at or take a copy of the data which is stored on your systems within the Maxton Software. This is necessary for testing or debugging when any problems accrue. At all times this data is treated with the strictest of confidence. Where backup and copies of your data is stored within our offices and systems the data is anonymized where possible and is deleted as soon as testing or debugging is completed. We do not store and keep your data for prolonged periods of time.

Data sent to HMRC & Transaction Monitoring (TxM)

Transaction Monitoring (TxM) is a key security approach adopted in the UK and globally. Our approach is in line with National Cyber Security Centre (NCSC) and Cabinet Office recommended guidance and industry good practice. We monitor transactions to protect taxpayers from infringement of their data by criminals or fraudsters. Without the protection offered by TxM, personal data could be compromised, leading to fraud against taxpayers or the UK Exchequer. You must help us protect our users’ confidential data by sending us particular types of user audit data which we will record. Our APIs provide HTTP headers that you can use to pass this audit data to us. These headers can influence the processing of the API call, or support our prosecutions for tax or duty fraud."

Accessing your information

You are entitled to view, amend, or delete the personal information that we hold. Email your request to Richard Boyd at

Changes to this Privacy Notice

From time to time we will update this policy when we do updates will be posted on our site and available on request to Richard Boyd at


If you have any questions on the uses of data which is not covered in this document please contact Richard Boyd at